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Privacy Policy

Last updated: 28 August 2026

Stable Bodies Pilates is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains what personal information I collect, why I collect it, how I use and protect it, how long I keep it, and your rights in relation to your personal information.

For the purposes of UK data protection law, Stable Bodies Pilates is the data controller for the personal information I collect and use in connection with my Pilates services.

 

1. Who I am

Stable Bodies Pilates
Website: www.movewithstablebodies.co.uk
Email: stablebodies@gmail.com

If you have any questions about how I use your personal information, please contact me using the details above.

 

2. What information do I collect?

Depending on how you interact with Stable Bodies Pilates, I may collect some or all of the following information:

Contact and booking information

  • Name

  • Email address

  • Telephone number

  • Address, where required

  • Information about the Pilates classes or sessions you book

  • Booking and attendance information

  • Payment information and records

  • Communications between you and Stable Bodies Pilates

Health and wellbeing information

When you attend Pilates classes or sessions, I may ask you to provide information relevant to your ability to participate safely. This may include information about:

  • Injuries

  • Medical conditions

  • Physical limitations

  • Previous surgery or significant injuries

  • Pregnancy or recent childbirth, where relevant

  • Medication or other health information that you choose or are asked to provide

  • Other information contained in a health screening or PAR-Q questionnaire

Some of this information is special category personal data, specifically information concerning your health. It receives additional protection under UK data protection law.

I only ask for health information that is relevant to assessing your suitability for Pilates and helping me provide classes or sessions safely.

 

3. How I collect your information

I may collect personal information when you:

  • Complete an enquiry form on my website

  • Contact me by email, telephone or other communication method

  • Book or purchase a Pilates class or session

  • Complete a PAR-Q or health screening questionnaire

  • Attend a Pilates class or session

  • Make a payment

  • Subscribe to or otherwise request information from me

  • Communicate with me about your booking or participation

I may also receive information automatically when you use my website, including information collected through cookies and similar technologies.

 

4. Why I use your information

I use your personal information for the following purposes:

Providing Pilates services

I use your information to:

  • Process enquiries and bookings

  • Register you for classes and sessions

  • Manage class attendance

  • Contact you about your booking or sessions

  • Provide appropriate Pilates instruction

  • Consider relevant health information when planning or adapting exercises

  • Communicate important information about classes, venues, cancellations or changes

  • Process payments and maintain appropriate business records

The lawful basis for this processing is generally performance of a contract where the information is necessary to provide the Pilates service you have requested.

Where I need to process health information to provide Pilates safely, I will also rely on an appropriate condition for processing special category data under Article 9 of the UK GDPR, including explicit consent where appropriate.

Managing my business

I may use your information to:

  • Keep accurate financial and business records

  • Maintain records required by law

  • Deal with queries, complaints or disputes

  • Protect my business, clients and property

  • Establish, exercise or defend legal claims

  • Comply with legal or regulatory obligations

The lawful basis may include legal obligation, legitimate interests or performance of a contract, depending on the circumstances.

Communicating with you

I may contact you by email or telephone where this is necessary to:

  • Respond to an enquiry

  • Manage your booking

  • Provide information about a class or session you are attending

  • Notify you of a change, cancellation or other important information

  • Deal with an issue relating to your participation or account

 

5. Marketing

I may occasionally send existing clients information about Stable Bodies Pilates, including new classes, courses, availability or other relevant Pilates services.

Where marketing consent is required, I will ask for your consent before sending marketing communications.

You can unsubscribe from marketing communications at any time by contacting me at:

stablebodies@gmail.com

Unsubscribing from marketing will not prevent me from sending you essential information relating to a booking or service you have purchased.

 

6. Health information and PAR-Q forms

Health information supplied through a PAR-Q or health screening questionnaire is treated as confidential and is only used for purposes connected with your safe participation in Pilates and the provision of appropriate instruction.

Health information is special category data under the UK GDPR and is subject to additional legal protections.

I will only collect information that is relevant and necessary for the purpose for which it is collected. I will not use your health information for unrelated purposes or sell it to anyone.

Where explicit consent is used as the condition for processing health information, you may withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing that took place before you withdrew it.

If you withdraw consent for the processing of information that I genuinely need in order to assess whether you can safely participate in a Pilates class or session, I may not be able to provide that service.

 

7. Who I share your information with

I do not sell your personal information.

I may need to use trusted service providers who process personal information on my behalf in order to operate my business. These may include providers of:

  • Website hosting and website services

  • Online forms and document storage

  • Email services

  • Payment processing

  • Booking or business administration services

  • Accounting or financial services

For example, my website is hosted using Wix, and I use Google Forms and Google services for certain forms and information storage.

These providers may process personal information on my behalf and are required to handle it in accordance with applicable data protection requirements.

I may also disclose information where I am legally required to do so, or where it is necessary to establish, exercise or defend legal claims.

I will only share the information that is reasonably necessary for the relevant purpose.

 

8. Wix

My website is hosted on the Wix platform.

Wix may process information collected through my website, including information submitted through website forms and technical information about website visitors.

Wix may store and process information using its own systems and service providers. Wix has its own privacy and data protection arrangements.

You can find further information about Wix's handling of personal data in Wix's privacy information.

 

9. Google Forms and Google services

I may use Google Forms to collect information such as booking details and health screening/PAR-Q information.

Information submitted through Google Forms may be stored within Google services, such as Google Drive or Google Sheets.

Access to this information is restricted to the people who need it to operate Stable Bodies Pilates.

Google has its own privacy and security arrangements and may process data in accordance with its terms and policies.

 

10. How I protect your information

I take reasonable technical and organisational steps to protect your personal information against:

  • Unauthorised access

  • Loss

  • Accidental disclosure

  • Destruction

  • Unauthorised alteration

Access to information is restricted where reasonably possible.

Health information is treated with particular care because of its sensitive nature.

However, no method of storing or transmitting information over the internet can be guaranteed to be completely secure.

 

11. How long I keep your information

I will not keep your personal information for longer than is reasonably necessary for the purpose for which it was collected.

Different information may therefore be retained for different periods.

For example:

  • Enquiry information will normally be kept only for as long as necessary to deal with the enquiry and any resulting relationship.

  • Booking and attendance information may be retained for as long as reasonably necessary to manage your participation and business records.

  • Financial and transaction records will be retained for the period required by applicable tax and accounting requirements.

  • Health and PAR-Q information will be reviewed periodically and securely deleted when it is no longer reasonably necessary for the purpose for which it was collected, subject to any legal or insurance requirements that may require longer retention.

I will regularly review the information I hold and securely delete or dispose of information that is no longer required.

 

12. Your rights

Under UK data protection law, you have rights in relation to your personal information. Depending on the circumstances, these include the right to:

  • Be informed about how your information is used

  • Request access to the personal information I hold about you

  • Ask for inaccurate or incomplete information to be corrected

  • Ask for your information to be deleted where there is no good reason for me to continue processing it

  • Ask me to restrict how I use your information in certain circumstances

  • Object to certain types of processing, including direct marketing

  • Request the transfer of certain information to you or another organisation where the right to data portability applies

  • Withdraw consent where I am relying on consent as the lawful basis for processing

These rights are not absolute and may be subject to legal exemptions or other conditions.

To exercise your rights, please contact:

stablebodies@gmail.com

I may need to verify your identity before responding to a request.

 

13. If you have a concern

If you have a concern about how I have handled your personal information, please contact me first so that I can try to resolve it.

You also have the right to complain to the Information Commissioner's Office (ICO), which is the UK's data protection regulator.

Information about making a complaint is available from the ICO website.

 

14. Cookies

My website uses cookies and similar technologies.

Some cookies are necessary for the website to operate securely and correctly. Other cookies may be used for functionality, preferences, performance or other purposes.

The cookies used may vary depending on the features and services enabled on the website.

Where required by law, I will ask for consent before placing non-essential cookies on your device.

You can also control or delete cookies through your browser settings.

 

15. Children's information

Stable Bodies Pilates primarily provides Pilates services to adults.

I do not knowingly collect personal information from children through my website without appropriate consent or involvement from a parent or guardian where this is required.

If you believe that a child has provided personal information to me inappropriately, please contact me so that I can review and delete the information where appropriate.

 

16. Changes to this Privacy Policy

I may update this Privacy Policy from time to time to reflect changes to my services, the way I process personal information, or changes in data protection law.

The latest version will be published on this website and will show the date it was last updated.

 

17. Contact

If you have any questions about this Privacy Policy, how I use your personal information, or wish to exercise one of your data protection rights, please contact:

Stable Bodies Pilates
Website: www.movewithstablebodies.co.uk
Email: stablebodies@gmail.com

Last updated: 28 August 2026

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